Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Your EC will only be validated on receipt and evaluation of your evidence. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Self-certified ECs: No earlier than 2 weeks before the deadline. All discussions will be treated confidentially. University is a big, exciting place. All Extenuating Circumstances claims must now be submitted on Portico. If you can imagine it, theres probably a society for it. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. , normally no more than one week after the first affected assessment. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream See the assessment regulations. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Extenuating Circumstances | Students Union UCL Source: Kyle Loftus/Unslash. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. how to apply for extenuating circumstances ucl /Tx BMC They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Do Share & Care schemes work for student accommodation? 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. You can still submit an EC as long as its before your formal results are published at the exam board. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Step 2: gather the relevant evidence for your application. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. before 12.00 noon on the due date. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. The source should always be stated below the table/figure. You can find information about the Extenuating Circumstances procedure in your student handbook. . The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Make sure you submit your application in plenty of time to reduce added stress. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Figures captions and table titles. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you had a SoRA extension, please state the date after the SoRA extension was granted. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). How to apply for extenuating circumstances? - faf.vhfdental.com If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Short-term support for illness, bereavement or other unexpected emergencies. If you do not submit the requested evidence, your claim will normally be rejected. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Processing time will depend on the institutions policy, but its usually between one and five working days. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. We should, in these circumstances, be able to get back to you within 10 days. Deadlines for Geography modules are available from the Moodle pages for each module. All IOE EC requests are considered by the IOE EC panel. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; UCL have a Self-Certification Policy in place for the 2022/23 academic year. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. These include: If you think you fall into the first bracket of situations, you should escalate your application. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Extenuation Procedures | University of East London Examination stress is a common experience and not usually considered an extenuating circumstance. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? are met, they are able to apply for further extensions using this process. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. /Tx BMC Advertise a vacancy on our platform today. HPpuVru0 If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Your claim will be considered by your department. Note that you can only self-certify if you submit your claim before the assignment deadline. A decision cannot be made until your evidence is received. Were led by studentsand that means youre in charge. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. You must submit your late evidence no more than four weeks after submitting your EC application. Source: Glenn Cartsens Peters/Unsplash. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Although we encourage you to discuss coursework with others, the final product must be your own work. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. EMC We may be able to support you better through the wider Student Support Framework. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Applying for an EC using self-certification. Re-affiliation of RUMS Clubs | Students Union UCL %%EOF But you cannot self-certify once the exam has started; you must provide evidence. Your evidence will need to cover the full period for which you are requesting mitigation. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. b`bd`a`%iHg`> You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. Please be patient. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. All Extenuating Circumstances claims must now be submitted on Portico. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Lead your club, society and the whole Students' Union Nominate Now . New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You should receive a response withinone week of submitting the request for review. "Extenuating circumstances" meaning and when to use it Cha c sn phm trong gi hng. If you self-certify then you should hear 1-2 working days. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. You will need to provide the additional evidence within four weeks of being contacted. Sport is for everyone, and well help you find your level. If the request is accepted, the student may be granted an extension. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Then youll know where you are and how best to proceed with the assignments involved. Compiling the relevant documents and information can help speed your application along. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances.
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